Travel

如果您有任何问题，请查看 Travel FAQ 或致电931-221-7373与杰拉尔丁·加纳联系 garnerg@17talkshopping.com.

This overview has been designed as a guide for any 365bet employee or group designated to travel. 请注意，政策和报销率可能会发生变化 并将在《365bet》中更新. Anyone needing further 资料要看官方 Travel Policy 4:015.

• 谁有权旅行?
• Permission to Travel
• Approval
• Travel Advances
• Corporate Cards
• Transportation
• Lodging
• Meals and Incidentals
• Miscellaneous Expenses
• Claims
• 差旅费报销率表
  • 一般偿还比率
  • 住宿、膳食及杂费
• Travel Forms
  
  • 旅行授权
  • 旅行费用报销表

谁有权旅行?

Travel that may be authorized, and pursuant to which expense may be reimbursed, shall 限于以下内容:

1. Travel that is necessary for the proper execution of official 365bet educational, research, 或其他机构目标;

2. Travel to and from meetings and conferences of a professional nature, which will increase 在职雇员对大学的有用性;

3. Travel by prospective employees may be reimbursable based on the provisions of the 365bet Travel Policy. 作为新聘教员而产生差旅费的人员应 request reimbursement based on this policy and in the amounts authorized in the referenced policies.

Reimbursement for travel expenses shall be allowed only for actual expenses incurred, subject to the maximum limitations shown on 差旅费报销率表. Original receipts must accompany claims for reimbursement for all expenses cited on 差旅费报销率表. 这条规则的例外是吃饭， 出租车费、过路费及渡轮费，无须收据. 须提供住宿收据 并且必须详细列出房间费用和税金.

 
Permission to Travel

Verbal permission is sufficient only if your destination is within Tennessee, and 不要求预付款，差旅费也不由补助金支付. An Authorization of Travel (TA) is required if a travel advance is requested for any portion of travel (whether in state or out of state), travel will be funded by a grant, or the travel 目的地不在状态.  助教必须在商务办公室存档两周 计划出发前. 

 
Approval

您的旅行批准和旅行报销必须按以下方式获得:

• Faculty and Staff -适当的批准机关;
• Grant Funded Trips - In addition to the above, grant funded trips also must have the approval of the 赠款和赞助项目的经理;
• Out-of-Country Travel -校长及相应的副校长;
• Students - Authorization for travel by a student, regardless of the destination, shall be 经总统或总统指定人批准.

 
Travel Advances

Normally, travel expenses should be paid when incurred by an employee, with reimbursement made to the employee for actual expenses upon proper submission of a claim for travel expenses. 在这种情况下，可以预支员工的旅行费用 listed below:

1. 永久旅游预支 - See travel policy 详细说明.

2. 临时旅游预支 - When temporary travel is authorized the employee may receive an advance, provided a request for the advance, including estimated expenses, is submitted to the appropriate 批准权限和被批准. 相当于估计金额的百分之八十的金额 支出将作为预支. 不过，预付款不能少于100美元 be made. 学生在个人授权下旅行或员工旅行 with a student or students who is responsible for disbursing all funds for the trip 可以预支授权金额的100%吗.

 
Corporate Cards

Corporate cards are made available to designated employees, with the employees personally responsible to the company issuing the card for all amounts charged to the corporate card. 这些卡的申请可以在人力资源部门找到.

 
Transportation

All travel must be by the most direct or expeditious route possible, and any employee 走间接路线的人必须承担由此产生的任何额外费用.

• 出租车费、过路费和停车费 - Receipts for reasonable taxi fares, tolls and ferry fees are not required for reimbursement. 8美元的停车费不需要收据.00 and under.

• Mileage -使用网站计算点对点里程 http://tripmaker.randmcnally.com/. 如果你不能上网，你可以向旅行社职员询问里程 information. (Rand McNally TripMaker)

• Vicinity Mileage - Miles driven that exceed allowable point-to-point mileage are considered vicinity miles. 附近里程应与点对点里程分开显示 旅行费用报销表.

• 私家车 - If an employee uses a personally owned vehicle for personal convenience in the performance of official duties, reimbursement for business mileage will be at the 旅费报销表中规定的费率.

• Motor Pool Vehicles - When transportation is by a motor pool vehicle, tolls, parking, gasoline and storage expenses are allowable. 紧急自付费用，如拖车或紧急情况 repairs, will be reimbursed but must be accompanied by proper receipts identifying 汽车和逐项服务.

• Air Travel - The employee’s copy of the ticket or a copy of the itinerary indicating the price 机票必须提交报销机票. Arrangements have been made with certain travel agencies to bill the University directly for airline tickets. For this to occur, an approved airline authorization form must be obtained from the Business Office and presented to the travel agency prior to obtaining the ticket. The employee’s copy of the ticket or itinerary must be submitted with the travel claim, 即使机票是由大学支付的.

• Vehicle Rental - Charges for automobile rental shall be allowed whenever it is more economical than alternative methods of transportation or it is the only practical means of transportation. 租赁汽车的保险费用不予报销. Whenever possible, 员工应在返回车辆前加油.

 
Lodging

In-state and out-of-state lodging expenses incurred while on authorized travel will 在旅费报销率表上最高可报销. Sales 住宿费用的税可以报销. 在该地点住宿的费用更高 of a convention or conference will be allowed, without special approval, up to the 在大会或会议手册中标明的金额.  大会或会议 brochure that indicates the lodging rates must be included with the travel claim.

 
Meals and Incidentals

Meals while on authorized travel will be reimbursed, subject to the meal allowance 旅费报销费率表规定. 每日最高费率包括 固定的伙食费和杂费津贴&I). The M&I rate, or fraction 其费用由旅行者支付，无须列明费用或收据. Incidentals are intended to include miscellaneous costs associated with travel such as tips for 搬运行李，给家里打电话等等.

 
Miscellaneous Expenses

• Personal Expenses - Expenses for entertainment, laundry, valet service, tips and gratuities, etc.，属个人开支，超出杂项费用外，概不发还 portion of the M&I rate.

• Registration Fees - Registration fees for approved conferences, conventions, seminars, meetings, etc.，包括公务宴请及/或午宴的费用; if authorized in advance by the appropriate approving authority and provided receipts 与旅行索赔一起提交的吗. 注册费如有需要，可预付 submitted to the Business Office with an approved Travel Authorization, a Request for Advanced Registration Payment completed and the registration forms attached.

• Telephone, Telegram and Fax Expenses - These expenses will be allowed provided a statement is furnished showing the date, the name and location called and the nature of the business. 允许因公拨打必要的本地电话.

 
Claims

The standard form for Travel Expense Claims 用于报销费用. 这张表格必须显示费用明细 on a daily basis, be typed or completed in ink, signed by the employee and be approved 由适当的批准机构在报销前批准. Signatures on travel 索赔必须是原件. 必须附上有关费用的收据正本 to the form. 差旅费报销的申请不应迟交 旅行结束后30天以上. 在此期间之后提出的索赔必须 包括对延迟的书面解释.

 
差旅费报销率表

The maximum reimbursement rates for in-state and out-of-state travel are the same as those maintained by the US General Services Administration for federal employees 在美国大陆(CONUS)内.

住宿、膳食及杂费:

The CONUS list contains a standard reimbursement rate for lodging, meals and incidentals 还有几页的例外. 大多数州外旅行的目的地都在这个范围内 the list of exceptions. CONUS名单可在总务管理局找到 web site: http://www.gsa.gov/portal/category/21287

 
一般补偿比率:

Reimbursement of meals will not be permitted unless overnight travel is involved.

国际旅行-费用计算器
The 旅行费用计算器 helps you claim your expenses by using the historical exchange rates in effect on 您的收据日期，并集成隐藏的外汇费用.

Travel Forms 

旅行授权 (PDF)

Travel Expense Claims (Excel)